Portable Document Format (PDF) is a widely used file format for storing and sharing documents due to its ability to maintain layout, fonts, colors, and images across different devices and platforms. This universality makes PDFs an ideal format for sending resumes, receipts, tickets, contracts, and school papers, ensuring that the document appears the same to all recipients.
Unlike proprietary formats such as docx, xlsx, and pptx, PDFs are less susceptible to obsolescence. They are also one of the easiest file types to secure and encrypt, making them suitable for handling sensitive information. The article outlines various methods for converting files into PDFs, providing step-by-step instructions for different operating systems and platforms.
Windows and macOS users can leverage built-in tools to save files as PDFs with minimal effort. This process is typically straightforward for text documents, images, and emails. Similarly, Android and iPhone users can utilize the share function or specific app features to convert files to PDFs. However, the article cautions against using online converters for sensitive data, as these services may store copies of uploaded files, potentially exposing them to security threats.
For users of Microsoft Office apps, Google Workspace, and web browsers, the article details how to save files as PDFs through these platforms. It also recommends using trusted applications or built-in tools for handling sensitive information, highlighting the advantages of these methods over online services. Additional tips on optimizing PDFs, such as merging, compressing, and password-protecting documents, are provided to enhance their usability and security.
The article concludes by emphasizing the importance of using PDFs for sharing documents that require consistent formatting, while also recommending best practices for securing these files. It encourages readers to consider the security implications of different conversion methods and to prioritize the use of reliable tools when dealing with sensitive data.